Why is it important to register?
The Population Register Act obliges people to ensure that their residential address and the residential address of their minor children and persons under their guardianship in the Estonian Population Register are accurate. Additionally, knowledge of the composition and distribution of population in different city districts is necessary when planning various areas of urban development.
Registering residential addresses is also important to help fill the city’s budget. Personal income tax and additional allocations from the equalisation fund of the state budget form the primary sources of revenue for the city. The receipt of both of these sources depends on the amount of residents registered in the city.
Every city looks after their registered residents, first and foremost. As such, it makes sense that residents of Tartu shall be ensured nursery school and school places, enabled free public transport (for persons who are at least 65 years old and for families with four or more children), given additional childbirth allowance and a silver spoon [This needs to be explained, as a “silver spoon” means being born rich.] as well as granted the right to vote in the process of participative budgeting.
Being a resident of Tartu also affects the sums allocated for extracurricular education and activities. Only children and young people registered as residents of Tartu have the right for a city-funded study place in art and music schools belonging to the city. Private music, ballet and environmental schools receive funding from the city based on how many students they have who are registered as residents of Tartu.
Support from the city budget is one of the primary sources of income for privately owned sports clubs. The calculation is once again based on how many members of the club are registered as residents of Tartu. Only young people registered as residents of Tartu can participate in summer and work camps. Registering as a resident also helps support extracurricular education for adults at open universities and activities of cultural associations. Residents of Tartu are at an advantage when it comes to enjoying various leisure activities.
The city of Tartu cofinances the medical examination of the city’s young athletes at the Sports Medicine Centre of the University of Tartu Hospital. Residents of Tartu can also receive nursing care in the University of Tartu Hospital without an inpatient fee. Additionally, the city of Tartu covers the costs for providing outpatient and short-term inpatient medical care to residents of Tartu without health insurance.
The city also takes care of its residents who experience hardships. Tartu organises leasing for social housing, deals with the rehabilitation of the long-term unemployed, provides financial support for the adjustment of residences to the needs of people with disabilities, etc. Writing out all the various benefits and services that the city provides either directly or indirectly through non-profit associations to people facing difficulties would make for a long list.
Registration of or changing residence
There are three ways to register or change your residence: you can use the online e-Service, send a notice of residence by post or visit the Population Registry Service in person.
Using the e-Service of the Population Register
Sending the notice of residence by post
You can get the notice of residence form here on Tartu’s website, or from the Population Registry Service (Küüni Street 5). Complete the form, add a copy to it of the page containing personal data of the identity document of the person submitting the form and send it to the Population Registry Service of Tartu City Government at Küüni Street 5, 51004, Tartu.
Completion of a notice of residence at the Population Registry Service
You must visit the Population Registry Service of the Tartu City Government at Küüni Street 5 in Tartu to submit a notice of residence. You should take along your identity document and a document that certifies the right to use the residence. You must complete a notice of residence form on site.
Change of residential address at the request of the owner of a residence
Using the e-Service of the Population Register
The application must be digitally signed when using the e-Service option. Before changing your residential address at the reasoned request of the owner of your residence, read the supportive information regarding the services. Once you have digitally signed an application of a reasoned request of the owner of the residence, it will be sent to an employee of the Population Registry Service. The application will either be accepted for processing or rejected due to shortcomings. The processing deadline of applications is one month. Your application will be approved provided that: 1) the residents do not provide documentary evidence of their right to use the space as their residence within one month as of the date of delivery of the application or publication of the notice in Ametlikud Teadaanded (Official Notices); 2) there is no pending legal dispute between you and the person concerning the right of use of the space. The outcome of the proceeding can be seen from the portal.
NB! If you are not the owner of the residence then append an electronic copy of a document to the application certifying the right of representation of the owner.
You can print out a standard form on this website or from the Population Registry Service. Complete the form, add a copy to it of the page containing personal data of the identity document of the person submitting the form and send it to the Population Registry Service of the Tartu City Government at Küüni Street 5, 51004, Tartu.
NB! If you are not the owner of the residence then append a copy of a document to the application certifying the right of representation of the owner.
Completing the form on site at the Population Registry Service
The owner of the residence must visit the Population Registry Service of the Tartu City Government at Küüni Street 5 in Tartu. You must bring an identity document with you and complete a form of reasoned request from the owner of the residence.
NB! If you are not the owner of the residence then bring a document with you certifying the right of representation of the owner.
Grant of personal identification codes to citizen of the European Union
An identification code can be formed for a citizen of the European Union at the Population Registry Service (Küüni Street 5, Tartu).
Please see the following forms: notice of residence and application for grant of personal identification code and read the reminder on how to write a notice of residence.
Bring an identity document with you. If you are living with minor children or persons under your guardianship then also bring a document with you certifying your right of representation of those persons.
Submit completed forms along with any necessary additional documentation to the Population Registry Service official.
You will be granted an Estonian personal identification code. By registering your residential address in the Population Register you will acquire a temporary right of residence in Estonia for five years. You are obliged to turn to the Citizenship and Migration Board within one month after registering your residential address to be issued a document certifying temporary right of residence – an identity card (ID card). For more information visit the website of the Police and Border Guard Board.
Change of personal data in the Population Register
Data can be changed and supplemented at the Population Registry Service (Küüni Street 5, Tartu).
If there is an error in the data entered in the Population Register on you, your minor children or persons under your guardianship or if said data are incomplete, you must turn to the Population Registry Service. You must bring an identity document with you and a document certifying the accuracy of correct data if possible. You can complete and submit a notice of statistical data on site to change statistical data. You can also use the State Portal to amend and change the statistical data on you and your minor children.
The population registry service can also be used to perform the following acts:
entry of a residential address in the Population Register at initiative of a local government;
make extracts from the Population Register;
receive consultation on performing acts in the Population Register.
Reminder for persons submitting a notice of residence
Use capital letters when adding names on the notice of residence form.
The residential address you submit is your new address.
Complete the field for previous place of residence if you have arrived from another country.
If you have previously never resided in Estonia, then do not complete the date for “välismaale lahkumise aeg” (date of departure abroad).
If you do not know the exact date when you will be going abroad, just complete the field as accurately as you can.
In case data concerning time spent residing abroad have already been entered in the Population Register, officials shall use those data.
Use of a residence is based on:
use as an owner (co-owner);
use as a family member of the owner, provided that the right of a family member to use the residence proceeds from the Residence Act or the Law of Obligations Act;
use with the consent of the owner (all co-owners) that may be written on the notice of residence or added to the notice of residence as a separate document;
a lease contract, a sublease contract, a contract of loan for use, the articles of association of a housing association (cooperative) or some other statutory document.
Contact data are informative only. Contact data can be submitted separately with a notice of residence that will not change your residential address.
The notice of residence must include:
the consent of the other parent who has the right of custody when registering the residential address of your minor child;
a copy of the document on the basis of which a residence is used (a lease contract, a sublease contract, etc.).
the consent of the owner (co-owners) if it has not been written on the notice of residence;
a copy of the page containing the personal data of the identity document of the person submitting the form when submitting a notice of residence by post;
a copy of the document certifying being a crew member of a ship when giving notice of a ship entered in the Estonian ship register and the local government of the home port of the ship as your residential address.
When submitting data collected for statistical purposes, complete data on all persons included on the notice of residence.