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For event organisers

Tartu has a unique cultural life. The city is an ideal environment for people engaged with professional, folk and alternative culture. Tartu is home to interesting museums as well as theatres and concert halls with diverse repertoires. Interesting and exciting festivals take place all year round. Thanks to Tartu’s top athletes and major sports events, the city’s sports life is also well-known beyond Estonia’s national borders.

Department of Culture

+372 736 1360
ko@raad.tartu.ee

Raekoja plats 12, 51004 Tartu

For event organisers

Kultuuriaken: Window of Culture

A database of cultural events called Tartu Kultuuriaken or Window of Culture is the best place to go to get an overview of cultural life in Tartu.

Anyone interested can upload an event to the portal free of charge.

Thanks to its active users, the portal is constantly updated with events and provides visitors with the most relevant information about cultural activities in the city.

Registration of public events or meetings

Public event

Registration of a public event

 

  1. In order to organise a public event in Tartu, you must first register it with the Department of Culture of Tartu City Government (Raekoja plats 12, 2nd floor, telephone +372 736 1355) pursuant to the requirements for organising and holding public events.

  2. You must make sure that no other events are registered to take place at the same time in the same place. We recommend that you contact the Department of Culture early on and reserve a time and a place for your event.

  3. You must also prepare a notice on the registration of an event. We recommend that you use the pre-filled form for public event notices.
    Please note: You must save the file on your computer before completing it.

  4. The electronically signed public event notice, including any required additional documentation (inventory layout, traffic schemes and safety plans, where necessary) must be submitted to the Department of Culture by e-mailing lennart.puksa@raad.tartu.ee. The notice must be submitted at least 10 working days (but no more than six months) before the planned event.

The notice must be submitted at least 20 working days (but no more than six months) before the planned event if:

  • the event lasts for three or more days;

  • the event is planned to take place on a working day between the hours of 8:00 and 17:00 and involves areas alongside Vabaduse Avenue, Munga Street, Ülikooli Street, Vanemuise Street or Uueturu Street; and/or

  • the number of participants is expected to be 500 or more.

The coordination procedure will establish whether the chief specialist from the Department of Culture can issue a permit for the event. In receiving a permit you are given the approval of the City Government. After that, you can advertise your event, add it to the portal Kultuuriaken and carry on organising a great event!

 

Form: Recommended form for registration of public event

Photo by Uku Peterson
Photo by Uku Peterson

Public meeting

Pursuant to section 67 of the Law Enforcement Act, public meetings must be registered with the prefecture of the place in which the meeting is to be held no later than four working days (but no earlier than three months) before the day of holding the meeting if:

  • holding the meeting requires the reorganisation of traffic;

  • the meeting is intended to be held outside a building;

  • the meeting is intended to be held outside a construction intended for holding gatherings;

  • in order to hold the meeting there are plans to set up a tent, stage, stand or other large-scale structure;

  • in order to hold the meeting there are plans to use sound or lighting devices.

Notices on public meetings must be e-mailed to louna@politsei.ee. If a public meeting is organised just hours before it is due to take place, you must call 110 and inform the authorities.

 

For more information on the registration process of public meetings, go to the Police website.

 

Form: Recommended form for registration of public meeting

Photo by Heikki Leis
Photo by Heikki Leis

Advertising options in Tartu

Web banners in the Kultuuriaken portal

Adding a web banner to the Kultuuriaken portal is free of charge.

The banner is an animated gif and is available in the following measurements: 468x60, 120x60 or 139x139. E-mail your banner to lennart.puksa@raad.tartu.ee. Be sure to add the event you are advertising to the portal so that the administrator can link the banner to the event

Banners over Küüni Street and Rüütli Street

Ads can be displayed free of charge on PVC banners above Küüni Street (size: 6x1 m). Bookings for these banners can be made once a year, usually from around mid-November to the end of December. Particular details as to when the booking period starts will be shared with organisers of cultural events in a timely manner on Tartu’s website, in the Kultuuriaken portal and via other media channels. Installing and taking down the banners is the responsibility of the person booking the space. Banners above Rüütli Street are subject to a fee, whereas banners above Küüni Street are free of charge.

Photo by Juhan Voolaid
Photo by Juhan Voolaid

Concrete advertising columns and Kultuurilaev or Culture Ship

There are nine concrete columns available in Tartu for advertising cultural events. They are managed by OÜ Tartu Reklaamteenused.

 

Locations:

  1. at the end of the pedestrian arch bridge on the Atlantis Conference and Party Centre side;

  2. on Vallikraavi Street;

  3. at the intersection of Pargi and Kalevi streets;

  4. at the intersection of Vaksali and J. Kuverjanovi streets;

  5. at the intersection of K. E. von Baer and Oru streets;

  6. in front of the building located at Tähe 4;

  7. on Näituse Street;

  8. on Lossi Street;

  9. at the intersection of Narva Highway and Puiestee Street.

Tartu Reklaamteenused OÜ is also the contractor responsible for managing the Kultuurilaev or Culture Ship sculpture, which is located on Küüni Street next to the Tartu Kaubamaja department store.

A fee is charged for the installation of any other advertisements according to the operator’s price list.
Posters are put up by Tartu Reklaamteenused OÜ. Unauthorised installation of advertisements on such surfaces is not permitted and any such advertisements will be removed.

 

Contact:
Andres Kiis
Project Manager
Tartu Reklaamteenused OÜ
Mobile: +372 5562 2919
E-mail: info@reklaamteenused.ee

Photo by Mall Kullamaa
Photo by Mall Kullamaa
Photo by Kerly Ilves
Photo by Kerly Ilves

Last changed 15.05.2017