Issuing certificates of vital statistics events

Applications can be submitted:

• at the e-population register (about birth, marriage, divorce and change of name)
• by sending a digitally signed document via email [email protected].
• at the office (Tiigi 12)

It needs to be marked in the application how the applicant would like to receive the extract – either digitally signed (encrypted) and sent by email or received on paper at the office (Tiigi 12).

If you apply via email for a certificate on paper that will be collected by a person authorized by you, please attach a digitally signed authorization in the name of the authorized person to the application.

The certificate will be issued immediately. Please take your ID with you.

Location
Tiigi 12, Tartu 50410
email [email protected]

The ordered document can be received:

• when arriving in person (with an identity document)
• via e-mail encrypted (digitally signed document)

If your authorized person picks up the paper document, in order to receive the document, you must present the authorization, which may have been announced when ordering the document (e.g. in the e-population register), in the name of the authorized person.

The state fee must be paid before submitting your application. It is possible to pay the state fee at the office (Tiigi 12) using a bank card at the self-service check-out or via online bank.

• Recurring certificate of birth, death, marriage, divorce, change of name, change of gender and certificate of legal capacity to contract marriage – 10 euros
• A copy of a confirmed vital statistics certificate, family record or a document in additional publication - 10 euros
• CIEC international vital statistics certificate – 10 euros
• Multilingual standard form and an added recurring vital statistics event certificate – 20 euros.

Beneficiary of state fee: Rahandusministeerium (Ministry of Finance)

SEB Bank EE891010220034796011 (SWIFT: EEUHEE2X)
Swedbank EE932200221023778606 (SWIFT: HABAEE2X)
Luminor Bank EE701700017001577198 (SWIFT: NDEAEE2X)

Reference number 10294002000134
In the explanation field of the payment please write: rahvastikuregistri väljavõte (extract from the population register) and name.

Additional information:
Kaia Rahu, phone 742 0954
Kadri Männik, phone 742 0960
email [email protected]

It is possible to apply for a vital statistics event certificate in a foreign language (in English, German and French) or a multilingual extract of vital statistics report (A CIEC certificate which is valid in certain countries and does not need additional formalities) to be submitted in a foreign country.

On 24 December 2011, the CIEC (International Commission on Civil Status Conventions) on the Issue of Multilingual Extracts from Civil Status Records came into effect in Estonia. Members of this convention, in addition to Estonia, are Austria, Belgium, Bosnia, Bulgaria, Spain, Holland, Croatia, Italy, Lithuania, Luxembourg, Macedonia, Moldova, Montenegro, Poland, Portugal, France, Romania, Germany, Serbia, Slovenia, Switzerland and Turkey.

In case an EU member state, where the certificate is submitted, does not accept documents in any of the aforementioned four languages nor the CIEC form certificate, it is possible to apply for a certificate in Estonian accompanied with a multilingual standard form in the language of the accepting country.

The multilingual standard form is a tool for translating a public document and can only be used between EU member states. These forms cannot be submitted to third countries.

NB! In case the receiving country accepts the document in Estonian, English, German or French, or accepts a certificate on a CIEC form, there is no need to order a separate standard form.

Population Register Act
State Fees Act
Vital Statistics Registration Act

Recurring certificates and extracts
International document communication and legalization of a public document